Procurement Jobs. Multimedia University of Kenya Jobs
Duties and Responsibilities
- Oversee purchasing and supplies and internal requisition process to ensure smooth operation within the University.
- Oversee and manage interdepartmental communication and allocate tasks and resources as needed.
- Identity, monitor and mitigate supply chain, strategic and operational risks by ensuring appropriate internal controls are in place.
- Formulate training and development strategies for staff departmental staff on a competency framework, in line with both the University’s strategy and individual needs.
- Provide advice to the University Management on matters concerning legislation, environmental and best supply chain management practice.
- Coordinate University asset management process disposal of obsolete, surplus & unserviceable assets in the University.
- Coordinate the safe keeping of information and documents to facilitate ease of retrieval and reference.
- Coordinate research and survey on market trends to inform placing of orders or recommend appropriately awards of all procurement matters.
- Ensure stock taking process is undertaken and that quarterly and annual stock-taking reports are prepared for presentation to management.
- Oversee drafting and implementation of procurement related contracts.
- Ensure the tender process is executed as per the Procurement Act.
- Oversee inspection and acceptance of goods, works and services.
- Prepare, consolidate and submit Annual University Procurement Plan and Disposal Plan.
- Prepare procurement related status reports for submission to management and other statutory bodies.
- Participate internal auditing and evaluation of supply chain management processes to ensure accountability.
- Ensure integrating ICT into the supply chain management operations.
- Implement Quality Management Systems in the department.
- Conduct negotiation with suppliers for University’s value for money as required by the Procurement Laws and Regulations.
- Monitor and supervise implementation of work plans and evaluate staff performance so as to achieve the University’s strategic plan.
- Assist in identification, monitoring and mitigation of supply chain, strategic and operational risks by ensuring appropriate internal controls are in place
- Mentor staff in the department to impart relevant knowledge as a way of building their capacity
- Assign duties and supervise staff in the department and assess staff competencies through appraisal mechanisms.
- Monitor and implement procurement processes through the Enterprise Resource Planning system
- Interpret and advise the Vice-Chancellor on all procurement and asset disposal matters to ensure that the University compliances with Procurement Laws, Regulations and Government Circulars.
- Provide professional opinions to the Accounting Officer on all procurement and disposal matters
Requirements for Appointment For Appointment to this grade a candidate must have:
- Master’s Degree in purchasing and supplies management or its equivalent from a recognized institution.
- Bachelor’s degree in purchasing/supply chain management or related field from a recognized institution.
- Served in the grade of Senior Supply Chain Management Officer Grade MNT 13 or its equivalent for a minimum period of three (3) years.
- Must be a member of KISM (K) in good standing.
- Must be a licensed procurement and supply chain management practitioner.
- A strategic leadership development course from a recognized institution lasting not less than four weeks will be an added advantage
- Certificate in Computer Applications from a recognized institution.
- Demonstrated merit and ability as reflected in work performance and results.
How to Apply
Interested applicants should submit ten (10) copies of their applications with detailed curriculum vitae, e-mail address, telephone contacts, postal address, current post, copy of current pay slip, verified copies of academic, professional certificates and testimonials. They should provide clearance certificates from the following organizations.
- HELB
- EACC
- Kenya Revenue Authority
- Certificate of Good Conduct.
They should also provide three (3) referees who are knowledgeable about their competence and areas of specialization, one of who must be a recent/last employer. The referees should submit their confidential reports in sealed envelopes to the address below.
Applicants should fill the summary sheet attached in MS Word and send it to the following address: dvc_fa@mmu.ac.ke.
Only shortlisted candidates will be contacted.
NOTE
- MMU is an equal opportunity employer thus, women, persons with disability and minority groups are encouraged to apply.
- Applications quoting the respective reference numbers on the envelope, should reach the undersigned on or before 18th March, 2026.